- Print Friendly - Help

AgVetLink July 2003 - Special Issue for Registrants

Previous page  | Contents |  Next page

---

ACVM approved creditors

Registrants and applicants are reminded that it can save valuable time in the processing of applications if you are an ACVM approved creditor. The form is available on the website ( http://www.nzfsa.govt.nz/acvm/publications/policies-procedures/approved-creditor-ins.htm).

On receipt of an application, the ACVM Group will check that:

• the applicant has had dealings with the ACVM Group for at least six months;
• the invoice payments for the previous six months show that payment has been received by the 20th of the month following issue of an invoice.

If the application meets these criteria, the ACVM Group will accept the applicant as an approved creditor.

Acceptance

Once an applicant has been initially accepted as an approved creditor, the ACVM Group will send out two copies of the terms and conditions (at right) to be signed by the applicant. One copy must be returned to the ACVM Group; the other is to be held with the applicant’s records.

Approved creditor status will apply only after the signed terms and conditions have been returned to the ACVM Group and only for any new applications. The approval is not retrospective so it will not include earlier applications.

Terms and conditions

Payments

• Once approved creditor status is assigned, payment of all invoices is to be received by the 20th of the month following the date of issue of the invoice.
• Any person or organisation that is an approved creditor who fails to pay invoices on time on three occasions will lose their approved creditor status and will be required to pay all application fees in advance for a period of no less than six months.
• All payments must be made out to the invoicing organisation.
• Where payment is to be made by direct credit, you should contact the ACVM Group for bank details.

Invoicing

• If a prescreen fails, payment for that prescreen is still required.
• An application advice letter and fee estimate sheet will still be forwarded to you and an invoice will be sent from our head office. Please do not pay on the modular fee sheet.
• One invoice will be issued for prescreen and application fees. The application will not be held up while waiting for payment of these fees.
• If the invoice is not paid by the date the appropriate Decision Making Committee meets, your application will not be sent to that meeting and will be delayed until payment has been received.

For further information, contact Sarah Smyth, Coordinator Business Services (contact details below).

Annual Fees Reminder

The ACVM Group sent out letters to all registrants on 5 May 2003. The letter included a list of registered products specific to each registrant for confirmation of correctness. If you have not received your letter, then please advise us immediately. Invoices will be sent out this month, and payment for all annual fees will be required by no later than 20 August 2003.

Unpaid annual fee invoices will attract a penalty interest of 10% if not paid by the due date, and products affected will not be able to be imported or manufactured. This prohibition of importation is a requirement under section 82 of the ACVM Act, and it will be implemented in the case of any overdue invoices. A further 10% penalty interest will be added for each 6 months that an invoice is overdue. The ACVM Group policy is to place the recovery of all unpaid fees in the hands of a debt recovery company.

For enquiries on ACVM annual fees, please contact:

Sarah Smyth, Coordinator Business Services 
Phone: 04 463 2553 or email: sarah.smyth@nzfsa.govt.nz