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Application for ACVM Group Approved Creditor Status

1. Application form

The applicant should fill out the Approved Creditor Request Form and send it to ACVM Group via the website.

2. ACVM checks

On receipt of an application, the ACVM Group will undertake the following checks:

• That the applicant has had dealings with the ACVM Group for at least six months.
• That the invoice payments for the previous six months show that payment has been received by the 20th of month following issue of an invoice.

If the application meets these criteria, the ACVM Group will accept the applicant as an approved creditor.

If the application does not meet these criteria, the ACVM Group will not accept the applicant as an approved creditor. The applicant may be invited to reapply in 6 months.

3. Acceptance as an approved creditor

Once an applicant has been initially accepted as an approved creditor, the ACVM Group will send out 2 copies of the Terms and Conditions to be signed by the applicant. See below for Terms and Conditions.

One copy must be returned to the ACVM Group. The other is to be held on the applicant’s records.

Approved creditor status will only apply once the signed Terms and Conditions have been returned to the ACVM Group and will only apply for any new applications. The approval is not retrospective so will not include earlier applications.

4. Terms and Conditions of being an Approved Creditor

Payments

• Once approved creditor status is assigned, payment of all invoices is to be received by the 20th of the month following the date of issue of the invoice.
• Any person or organisation that is an approved creditor who fails to pay their invoices on time on three occasions, will lose their approved creditor status and will be required to pay all application fees in advance for a period of no less than six months.
• All payments for Ministry of Agriculture and Forestry invoices must be made out to MAF.
• For payment by direct credit, please contact us directly for bank details.

Invoicing

• If a prescreen fails, payment for that prescreen is still required.
• An application advice letter and modular fee sheet will still be forwarded to you and an invoice will be sent from our head office. Please do not pay on the modular fee sheet.
• One invoice will be issued for prescreen and application fees. The application will not be held up while waiting for payment of these fees.
• If the invoice is not paid by the date the appropriate Decision Making Committee meets, your application will not be sent to that meeting and will be delayed until payment has been received.

For further information please email Jodie Trubshoe jodie.trubshoe@nzfsa.govt.nz