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Official Assurances Programme

10 Transfer Documentation – Game Trophies

Version 6

June 2006

10.1 Application

In addition to Part 4 of this Programme, this part sets out an alternative to eligibility documents in Part 5 of this Programme for the transfer documentation requirements that must be met to receive an official assurance for game trophies.

10.2 Taxidermists

10.2.1 This clause applies to taxidermists that process game trophies for which an official assurance is required that attests to the processing or packing of the game trophy.

10.2.2 No official transfer documentation need accompany the transfer of a game trophy from an export approved premises to export via a freight forwarder, subject to the game trophy being only stored for a short period of time at that freight forwarder.

10.2.3 The exporter must notify the authorised person, in writing, of the details of the freight forwarder that is storing the game trophy.

10.3 Verification

10.3.1 The recognised verification agency must provide official assurance verifiers with access, at all times to a compliance database. The database must record product restrictions (if any), verification results, including audit results from the NZFSA Compliance and Investigation Group, and those conducted by overseas authorities. Any other information relevant to the issuing of official assurances must also be held.

10.3.2 The official assurance verifier, with direct responsibility for a premises, must ensure that they maintain the compliance database, so that information is current.

10.3.3 Official assurance verifiers, where they have justifiable reasons, may audit official assurance supporting documentation at any time.

10.4 Game trophies

10.4.1 This clause applies to all exporters of game trophies, requesting an export certificate for game trophies outside the scope of clause 10.2 of this Programme. This clause includes export certification attesting to origin only.

10.4.2 Exporters requesting an export certificate must provide a declaration to the authorised person that supports the issuance of the export certificate. Advice and templates for such declarations are available from the NZFSA Verification Agency certification offices.

10.4.3 At the discretion of the authorised person, the authorised person may require the exporter to present the game trophy for inspection prior to the issuing of an export certificate.