Animal Products E-cert Help Files

Step

Detailed Explanation

Notes

1.

Prepare and submit a certificate using the on-line certificate form.

Use the Training site to create a certificate (alternatively go to an existing certificate you have created in the Live site and go to step 3).

If you can’t do this yet, don’t try the batch file.

2.

Click on the Data View button.

All the certificate information will now show on screen in batch file format (XML).

You can’t edit or change this file but you can copy it and save it.

3.

Click the right mouse button. Then click View Source from the menu that appears.

This will copy and paste all the information on screen to a Notepad file. Notepad will open automatically. 

Manual Copy and Paste commands can also be used. Follow these steps:

• Ctrl + A - to select (highlight) the whole page;

• Ctrl + C - to copy the page;

• Open Notepad - click your Windows Start button, > Programs > Accessories. Notepad should be in the Accessories menu.

• Ctrl + V - to paste the file into Notepad.

Notepad is a very simple software application that will be present on all PCs with Windows. It is ideal for batch files because it does not have formatting commands to "get in the way", like you get with Word.

You can use other applications such as Word or Excel, but you need to know how to save the result as a .txt file to do this!

4.

Edit the file to create a template

In order to raise the batch file online the following tags need to be added to the top and bottom of the file:

<batch_request>

<raise_eligibility_document>

ED data

</raise_eligibility_document>

</batch_request>

Comments can be placed within a template on any line by using the following tags.

<!-- Comment -->

Other methods can also be used. ie <raise_export_certificate>

5.

Save the Notepad file, using a name for the file that you will be able to recognise later eg Hoki_US.txt

The Notepad batch file can then be used, with some minor changes, as the basis for many other similar certificates.

6.

Organise your template files

Take some time to think about how you want to store your batch file templates. Set up a directory (and sub-directories) on your computer that allows easy identification and retrieval of the batch file templates.

Make sure that your computer is backed up regularly.

7.

Use your batch file as a template to create a new certificate.

When you want to use one of your templates for a new certificate, there are a minimum number of fields that must have information in them before the file can be successfully submitted. These include all the compulsory (pale blue) fields plus some others that will be necessary to get the certificate approved:

• Certificate number

• Consignor

• Consignee

• Transport mode

• Carrier name

• Date of departure

• Product description (including at least 1 check box, eg human consumption)

• NZHS code

• Species

• Eligible countries

• Number of cartons

• Package type

• Net weight

• At least one process including the number of the premises that processed it.

Use the Save As command to save the file under a different name. For example, using the Certificate Number.

You change the file in Notepad, making sure that, if nothing else, the Certificate Number is changed, a new submission required a new certificate number to be successful.

8.

Enter E-cert and click XML Batch File

XML Batch File is located under New Certificates on the left-hand menu.

Try this only on the Training site until you are sure of what you are doing.

9.

Click Browse and locate the file in your computer directory.

Double Click on the file you want to use, or click Open.

OR - Enter the file name and path of the batch file you want to use.

10.

Click Submit

If there are any problems with your batch file, an error message will come up detailing what is missing or wrong.

You then need to go back to Notepad and make the necessary changes and submit the file again.

11.

Edit the file as required then re Submit.

Once the certificate has been successfully submitted, you are able to Edit the contents while it is still in the Raised, Amended or Resubmit status. Unless the status is Resubmit, editing must be done using the on-line certificate however, not the Notepad file. Once it has been Approved by NZFSA, you can no longer make any changes but you can Request Amendment of an ED or Request Replacement of an export certificate that NZFSA will action.